AI and Financial Analysis Disclaimer
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1. Nature of the assistant
SpendLeak's optional AI assistant uses an external language model to explain retrieved workspace context, summarize candidate discrepancies and prepare drafts. It is not an accountant, auditor, lawyer, tax adviser, financial adviser or independent verification authority. Its answers can be incorrect even when phrased confidently. Users must independently check every material assertion.
2. Information sent to the provider
When enabled, the assistant may transmit question text and selected workspace details—including supplier names, invoice references, contract snippets and incidental personal information—to a third-party model provider. The exact provider and configuration depend on the current deployment. Do not use the assistant on information your organization is not allowed to send to that provider.
3. Limitations and financial calculations
AI text is not a substitute for a deterministic calculation or original source documents. A model may confuse currencies, miss amendments, misclassify billing periods or invent a citation. Potential discrepancy amounts are not recovered savings. Users must cross-check financial totals, contract terms, credits and payment evidence before acting.
4. No autonomous actions
The assistant should not have authority to pay invoices, contact suppliers, issue refunds, alter bank accounts or make binding legal statements without a separately implemented, explicit and safeguarded action flow. In the current product it is for review and drafting. Any draft correspondence must be approved and sent by an authorized person.
5. Confidentiality and retention
External AI providers may log or retain requests under their applicable service terms. The operator should verify provider data-use and retention settings, implement appropriate contractual safeguards and disclose material changes. No absolute “zero retention” or “never used for training” guarantee is made without verified account-level terms.
6. Appropriate use and escalation
Use AI as one aid among documented business controls. For supplier disputes, tax claims, legal allegations, employment impacts or other consequential decisions, consult qualified professionals as appropriate and obtain human approval. Report suspected cross-tenant disclosure, inaccurate results or prompt-injection behaviour through the verified security contact.